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Late/Absence Procedures

Good school attendance gives your child the opportunity of success and helps develop skills for life. Your child should attend school every day unless there is an unavoidable cause of illness. Missing school damages a child’s learning and disrupts their routines.


Types of Absence


  • Authorised absence means that the school has either given approval in advance for a pupil of compulsory school age to be away, or has accepted an explanation offered as justification for absence.
  • Unauthorised absence is where a school is not satisfied with the reasons given for the absence or you have not contacted school to provide a reason for the absence.


If we have not had any contact from you and we are unable to contact you or we are unhappy with the reason for absence you have provided we may ring the police to carry out a safe and well check on your child.


Whether your child’s absence is authorised or unauthorised it still counts towards their overall attendance.


School Attendance Target


Our whole school attendance target is 96%.


  • 90% attendance equates to your child missing half a day each week of the school year
  • 90% means that the Government consider your child to be a persistent absentee.
  • 80% attendance equates to your child missing a day each week of the school year.


Rewards for Attendance –  100%


  • The school award the House team with the best attendance with the attendance cup in celebration assembly every Friday.
  • Individual certificates are given to individual children every term who have 100% or above attendance in a celebration assembly.


You will be updated every half term on how your child is doing for the term and the year.

If your child has been given an authorised holiday, they will not receive a 100% attendance certificate.


Attendance below 92%


  • You will be sent a letter to make you aware that your child’s attendance is a concern and it is being monitored.
  • If your child’s attendance continues to be below 92% you will be asked to attend a meeting regarding the matter.
  • If your child’s attendance has not improved, you will be asked to attend an attendance panel with the Education Welfare Officer. In some cases unauthorised absence may result in prosecution under Section 444 of Education Act 1996.


Request for absence in Term Time


Requests for leave of absence will not be granted for the purposes of a holiday. The law does not give any entitlement to parents to take their child on holiday during term time.


You are expected to sign the warning letter to say you understand the regulations regarding leave of absence during term time before the end of this academic year.


Please be aware that an application form must be completed 4 weeks in advance of the requested absence. All requests not made within 4 weeks of the requested absence will be automatically unauthorised. You can get an application form from the office but you are not permitted to take the application form away and you must fill it out at the office.

If you are planning to take your child out of school during term time you must fill out an application for leave of absence in exceptional circumstances at the main office.


You will then be informed in writing by the attendance panel within 28 days of the request on their decision. If you choose to take your child out of school during term time and it is not deemed as exceptional circumstances and has not been approved by the school, then this will be coded as an unauthorised absence and a Fixed Penalty Notice will be issued for the period of absence.


Our Academy is an Independent Academy and will therefore not be communicating with any other Academies on our decision. Therefore, if another sibling’s holiday has been authorised by another Academy it doesn’t automatically mean that the holiday will be authorised by our Academy.


Request for absence for religious purposes


As an Academy, we will authorise any requests from parents to take their children out of school on some religious grounds. However, parents must provide sufficient evidence as proof.


Weddings, Christians and Funerals are not classed as religious ceremonies and a request for absence will need to be made to the front office if you intend to take your child out of school for one of these reasons.

If you have any enquiries please contact Miss Stokes.